In accordance with the Memorandum and Articles of Association, notice is hereby given of the Annual General Meeting (AGM) of the United Kingdom Hearing Conservation Association (UKHCA) to be held virtually by Zoom webinar at 15.00 on .
Please find below the agenda, we invite you to register your intention to join us via the link below:
https://zoom.us/webinar/
The primary motion to be tabled for which we require your vote and support as a member is for UKHCA to move to an annual membership renewal framework and pricing structure. Currently we are grateful to our founding members for their seed funding which we have used to establish our web presence, purchase some communications collateral (pop ups and flyers) and appoint a management company (Fitwise) to help with our quarterly newsletter and administration support. For full details see the attached ‘UKHCA membership process’
To allow a more sustainable future for the Association and in order to best serve the needs of our members now and in the future, we feel it is timely to put in place a more formal and optional arrangement going forwards. We anticipate, with Member support, this will commence with the new financial year April 2021.
Please also find attached the UKHCA Annual Report and 2021 – 22 strategic plan, the financial report will follow prior to the AGM.
We request any agenda items for inclusion, comments or questions be submitted prior to the meeting to stacy.martin@fitwise.co.uk no later than midnight 2nd February 2021. Questions from the floor will not be taken for any item not included on the agenda, we cannot guarantee any questions raised on the day will be able to be responded to during the meeting and may need to be addressed outside the allocated time. So please do raise any matters arising, and questions prior to the meeting iteself.
If you wish to record your apologies or to appoint a proxy attendee to vote on your behalf, you must notify us no later than 5th February 2021 via stacy.martin@fitwise.co.uk
Kind regards
Clare Forshaw
Chair, Founder & Director
Agenda items:
1. Declaration of interests Clare Forshaw, Chair
2. Welcome and introduction Clare Forshaw, Chair
3. Apologies and proxy votes Clare Forshaw, Chair
4. Annual Report Clare Forshaw, Chair
5. Strategic Plan for 2021-2022 Clare Forshaw, Chair
6. Financial Report and to approve the 2019-2020 accounts Alex Wilson, Treasurer
7. Appointment of Auditors for the year 2021-2022 Alex Wilson, Treasurer
8. Move to annual membership fee Clare Forshaw, Chair
9. Received Questions from the Members Clare Forshaw, Chair
10. Date of Next Meeting Clare Forshaw, Chair
Any member wishing to submit an item or items for inclusion on the agenda must submit these to the Secretariat
i.e. Fitwise Management Ltd one week prior to the date of the meeting by email to Stacy.Martin@fitwise.co.uk
Questions from the floor will not be taken for any item not included on the agenda.
Annual Report and Minutes of the previous AGM will be posted on the UKHCA website prior to the Annual
General Meeting. Any member unable to access the reports from this source should contact the Administration
Office at Stacy.Martin@fitwise.co.uk